- Affiliate with OIBR via the OIBR website “Application to Affiliate.”
- Notify Chris Thornton (csthor@uga.edu) or Kim Cherewick (ksilvis@uga.edu) that you would like to submit a grant.
- OIBR pre-award personnel can help you find funding opportunities or submit to a funding opportunity you have already identified.
- OIBR has a policy that the pre-award staff should be notified at least one month in advance of a submission deadline in order to provide the highest quality support to all faculty who are submitting grants. If you notify pre-award personnel closer to the deadline than a month, they may still be able to provide service pending the current OIBR proposal queue.
- Your pre-award grants coordinator will review your funding opportunity and establish a detailed checklist of items needed for the upcoming deadline. The checklist will identify which of you (PI or grants coordinator) will be responsible for drafting which component, target completion dates, which components you will work on together, and links to instructions or examples as applicable.
- The grants coordinator will meet with the PI and go over the proposal checklist, talk about the aims of the project, and help the researcher think through all aspects of the project pertaining to the budget and budget narrative.
- Following this meeting, the grants coordinator will draft a budget and budget narrative and any other non-scientific components for the PI to review and edit. The grants coordinator will also reach out to subcontract institutions and all personnel to coordinate receipt of items needed such as biosketches and letters of support.
- The grants coordinator will create the proposal transmittal in the university’s grants portal and initiate the form set in the grant submission software.
- As components are finalized, the grants coordinator will load the final components in the relevant form set. The grants coordinator will send compiled proposal drafts to the PI for review and feedback. Once a PI-approved proposal draft is considered final and ready for submission, the OIBR grants coordinators (who are both Decentralized Limited Signatory Authorities for the UGA Research Foundation) will route the proposal for approvals in the UGA grants portal. The PI must carefully review the proposal transmittal and sign off before the grants coordinator may either submit the grant directly to the sponsor or to SPA personnel for their submission to the sponsor.
- If your grant is being considered for funding, you may receive a Just-In-Time request or a budget revision request from a sponsor. Your OIBR grants coordinator will be glad to assist with timely submission of this request.
- When your grant is funded, the OIBR grants coordinator will stay involved through the life of the project. This includes joining the project launch meeting to ensure seamless transition to your OIBR post award grants manager and answering any questions at that time, assisting with progress reports, prior approval requests and final reports.
